Privacy Policy

R-Events takes your privacy very seriously and that is why we created this Privacy Policy. We would like to demonstrate our commitments to your privacy and security of the data provided.

Data Privacy Statement

R-Events process and collects information under the direction of our clients and in accordance of all applicable data privacy laws and regulations, including the EU General Data Protection Regulation, GDPR. We may transfer personal information to companies that help us provide our services. All data collected or processed through those portals will only be used for the provision of our services and will not be shared, sold or traded with such third parties for promotional services. We will retain personal data on behalf of our clients for as long as needed to provide services to our clients. R-Events will retain and use this personal information for maximum of period of 6 months. The period might be extended as necessary to comply with our legal obligations, resolve disputes and enforce our agreements. R-Events encrypts data at rest and in transit to ensure confidentiality. All data is encrypted at rest via AES-256 and transmitted using 128-bit or higher Transport Layer Security (TLS). R-Events will have no confidentiality obligation with respect to any portion of the personal information which is now or hereafter becomes generally known or available to the public.

Who We Are

R-Events is an event and meeting planner company. We provide services to our clients in order to organize their event. We invite individuals, book hotel rooms, meeting space, flights, arrange transportation from and to hotel and if needed reimburse the individuals of any extra cost made by them. We have offices in Brasschaat, Belgium and Austin, TX, USA. Transfers of data to each of these countries will be protected by appropriate safeguards, GDPR and EU-US Privacy Shield. You consent to any such transfer of personal information outside of your country as necessary to provide our services.

Data Processor and Data Controller

R-Events acts as a data processor and data controller. Legal base for data processor/controller is a contract between the client and R-Events. Legal base for data controller is your consent and/or a necessity for the performance of the contract with the client. R-Events process and collects information under the direction of our clients. We may transfer personal information to companies that help us provide our services. We will retain personal data on behalf of our clients for as long as needed to provide services to our clients. R-Events will retain and use this personal information for maximum of period of 6 months. The period might be extended as necessary to comply with our legal obligations, resolve disputes and enforce our agreements.

Purpose of Data Processing or Controlling

R-Events only uses your personal data to invite you to the event, ask you to register online, book a hotel room, book flights, use Frequent Flyer number details for the flights, arrange transportation from and to hotel and if needed reimburse you of any extra cost made by you and arrange Visa to certain destinations.

How We Collect and Process Your Data

R-Events has been chosen by our client to organize an event or meeting for them. The client provides us with the personal data (Name, E-mail address and Phone number) of the all invitees for the meeting. R-Events will use those data to invite you to register to this event using our website portal (RegOnline). All data collected or processed through those portals will only be used for the provision of our services and will not be shared, sold or traded with such third parties for promotional services. This information will be shared among R-Events organization, related companies, affiliates, partners, subcontractors and agents as necessary for the services provided. Personal information received and collected by R-Events will be stored on the R-Events server and Data Centers in the United States and EU. You consent to any such transfer of personal information outside of your country as necessary to provide our services.

Age of the Individual

By consenting to this Privacy policy, you declare that you are 16 years old or older.

Your Rights

You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedom of others are not affected, we will supply to you a copy of your personal data.

  • access to your personal data
  • the right to rectify your personal data
  • the right to erasure of your personal data. In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed and you withdraw consent to consent-based processing. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for compliance with a legal obligation; or for the establishment, exercise or defense of legal claims.
  • the right to restrict processing in some circumstances. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defense of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defense of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
  • the right to object processing of your personal data for direct marketing, statistical or historical research purposes. The right to object processing only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defense of legal claims.
  • the right to data portability. Providing the rights and freedom of others are not affected, we will supply to you a copy of your personal data. If processing is carried out by automated means, you have the right to receive your personal data from us in structured and commonly used format.
  • the right to complain to supervisory authority. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
  • the right to withdraw consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

Amendments

We may update this policy from time to time. We may notify you of changes to this policy or invite you to read the updated version of it.

Data Security

R-Events Server and other internet portals have security measures in place to protect from loss, abuse or unauthorized access, disclosure, destruction and alteration of personal data. To protect data in transfer we use Secure Sockets Layer (SSL)/ Transport Layer Security (TLS), creating a secure tunnel protected by 128-bit or higher Advanced Encryption Standard (AES) encryption. Store data at rest is encrypted using 256-bit AES encryption.

Our internet portals and databases are certified (ISO 27001, ISO 22301, ISO 27017, SOC I, II and III attested, Germany BSI C5 attestation, CSA STAR Level 1 and 2 certification) and audited by independent third party. We employ industry-standard protection techniques, including firewalls, network security monitoring, and intrusion detection systems to ensure only eligible traffic is able to reach out data infrastructure. All personnel access is promptly removed when employee leaves the company.

Data Integrity

R-Events uses the personal data only for the purposes outlined in this privacy policy. All data collected or processed will only be used for the provision of our services and will not be shared, sold or traded with such third parties for promotional services. While trying to make everything safe as possible, R-Events cannot guarantee that our measures will prevent any illegal or unauthorized activity regarding your personal data.

Contact Information

If you require any information, or you want to access, change or update your personal data, or need more information about this privacy policy or issue a complaint, contact us at:

R-Events
De Caterslei 37 2930 Brasschaat
Belgium
Email: aida@r-events.com