Take a peek at our tried-and-true process.

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1. Getting Started

Any event we plan starts with the Request a Proposal form. Think it through, fill it out, hit submit. We’re ready to hit the ground running!

2. Research

From cities to hotels to flights, we search for the best possible options based on your meeting criteria.

3. Your Proposal

We create a document that includes city and hotel possibilities as well as pricing breakdowns for every option. We’re proud to say we’ve never been more than 3% over budget.

4. You’re Invited

Invitations go out immediately to all event attendees after contracts are signed, so we can book at the lowest rates.

5. Registration

We get it. Doctors are a busy bunch. That’s why we’re vigilant with collecting registration responses, keeping you updated with status reports along the way.

6. The Finishing Touches

Two weeks out we’re taking care of all the little details (think menus, printing, and AV.)

7. T-minus One Week

We send out a custom “Travel Information Sheet” to all guests 7-10 days before the event including the agenda, addresses, important phone numbers, and what to look for upon arrival.

8. Checking In

Once at the hotel, we give your guests a custom “Welcome Document” including the conference itinerary, off-site info, return boarding passes, reimbursement forms for taxis etc.

9. The Main Event

Just like that, everything comes together. It’s like it was planned or something!

10. That's a Wrap!

After everyone’s back home and unpacked, you’ll have two weeks to review and pay the final breakdowns. Additionally, we’ll collect thorough post-event evaluations from you and all your guests.

Where to next?

Let us hit the ground running on your next event. Getting started is just a form away.

Request a Proposal